List and details on the Work Packages:

Work package 1: Management and Coordination of the Action

This specific Work package (WP) is designed for monitoring the progress of the project, from both the scientific and administrative point of view, during its different phases and at the end in order to obtain the expected results. The project, organised in work packages and actions, will be supervised by the FLORIS project coordinator (Prof Giuseppe T. Aronica, University of Messina) during all its length. He will be responsible for organising the work, bringing into action the partnership and the project resources following the detailed time schedule. Project management will ensure timely execution of the tasks and will guarantee that the project is fully focused on the problems that it was expected to tackle. The project Coordinator staff will also be responsible for the preparation both of the financial report and of the interim and final technical reports to be made from individual reports of each partner. The scientific activities will be structured in other 7 Working packages (WP), described in detail below. Each WP will have a WP Chair who will be responsible for: coordinating and managing the activities within the WP; representing the WP at progress meetings, coordinating and chairing the WP meetings and, generally, ensuring timely delivery of the highest quality outputs. A Steering Committee (SC) will review progress in all WPs and prioritize activities and recommend actions to deal effectively with obstacles and to ensure progress.

The SC will meet about every six months to discuss the activities performed in each period, analysing potential deviations occurred and taking decisions to correct effects of these deviations. In addition, these meetings will review the action plan for the coming months and agreed actions to be taken by each partner. It will be also reviewed the activities plan and it will be closed commitment regarding activities to be undertaken by the various partners in the coming months. During other periods of project, videoconferences for little project assessment will be done.

 A Kick-Off Meeting will be arranged in Messina (IT) at the beginning of the FLORIS Action activities, then the SC and WPs will meet periodically to assess the Action project. Two technical meetings and three project meetings will be organised allowing for all WPs to share and discuss results. As a result of each meeting, each WP Chair will be responsible for developing a minute to collect the details of the topics discussed and decisions taken.

These minutes will be sent to the SC and to the project coordinator within a maximum period of one month.

Additionally, an internal Technical report consisting of the project objectives, the actions for their achievement and short reports on the WP actions will be produced by each WP Chair together with the minutes and submitted to the project coordinator. Finally, an interim report at the end of the first year reporting the status of the work and a final report recording the results will be produced by the coordinator.

Consequently, the expected output of this WP are:

_ Kick-off meeting – Messina (IT) – Jan 2019

_ 1st Mid-Term workshop (Technical Meeting, SC Meeting) – London (UK) – June 2019

_ Annual partner Meeting (Project Meeting, Technical Meeting, SC Meeting) – Tirana (Albania) – Dec 2019

_ 2nd Mid-Term workshop (Project Meeting, SC Meeting) – Sarajevo (BiH) – June 2020

_ Final Meeting (Project Meeting, SC Meeting) – Berat (BiH) – November 2020

The expected deliverables of this WP are:

_ Minutes of meetings and workshops

_ Interim and Final reports

Work package 2: Simulation tools platform design

Main goal of this WP is to develop a user-friendly chain platform for the risk management where all necessary information related to a particular event, evaluated critical for Civil Protection activities, are collected and organised. The PRONEWS platform has to be able to analyse well defined event scenarios and their consequences on flood risk areas, appealing to the concept of resilience, identified as the capability of an critical structures to preserve its functionalities, after possible variations that can derive from that event, but also their integration at the prefectural or municipal Emergency Plan for the coordination and management of the event.

The identification of the urban infrastructures (such as bridges, roads, public transports, public buildings as hospitals, barracks, etc.), useful for Civil Protection activities during emergencies and liable to suffer the negative consequences of flood events and the integration of all this data inside the new platform, is a focus task to evaluate the resilience of the anthropic system and the coordination actions in the flood risk management. The analysis of these consequences cannot neglect the double role of such infrastructures, fundamental both for their structural resistance and for their connection role inside the road network.

Consequently, the analysis cannot be limited to the areas that could be directly threatened by the flood event. Given the complexity of urban contexts, the effects of these events can also involve areas not directly interested by the event. For instance, a damaged infrastructure, such as a bridge, represents a direct flood consequence. However, if that bridge is the only infrastructures that allow to reach a certain area of the city, then, even if that area is not directly interested by the flood, it may become more or less isolated. Consequently, in order to derive an appropriate “scenario map”, it is necessary to study the urban structure in its entirety, in order to cover with some indirect effects that could occur too.

Specific objectives of the WP are:

• Further development of the PRONEWS platform for monitoring and management of the flood risk, using the existing algorithms, input data’s of the procedure.

• Developing of innovative modelling for cascade effects and design the modelling chain incorporating the results of other WPs

• Developing of methodologies for implementation of Standard OPERATIONAL Procedures into the emergency planning and providing flood rescue training

Work package 3: Hazard Tool

As specified, the degree of criticality actually adopted in the Risk Management Plans, according to the Flood Directive, is referred to hazard scenarios associated to a frequency of different decades. In this approach, the definition of event scenarios associated to shorter time scales is missing: this aspect causes the carelessness of those events with a reduced time of occurrence for which Civil Protection actions is anyway needed.

The expected output of WP3 is a standard procedure for the identification of the events scenarios for Civil Protection action. Even if flood maps are not a specific output of FLORIS project, studying in which conditions the road network fails is a necessary input for crisis management. The hydrodynamic parameters for flood events with different return periods will be needed as input, such as infrastructures information as defined in WP1 final indications and Exposure and Physical Vulnerability data derived with WP3 activities.

Work package 4: Physical vulnerability tool

The objectives of this WP are:

1- To define the discrete damage states to be studied for flooding with specific attention to the functionality and transitability of the potentially vulnerable infrastructures.

2- To define the benchmark characteristics of various classes of vulnerable infrastructures.

3- To derive scale vulnerability functions for the definition of infrastructures efficiency thresholds, both for population and Civil Protection rescuers usability

Work package 5: Resources Vulnerability Tool

This work package is focused on the social and economic factors relevant for cascading effects recognition and quantification. The aim is to broaden and strengthen scenario development and in so doing improve management skills and capacities in the  recognition, evaluation and implementation of these factors in Civil Protection planning.

This aim can be further detailed into staged objectives for the tasks described:

1. Facilitate a collective understanding among emergency management teams in the cases of what is currently known, understood and implemented in management protocols.

2. Present to and discuss with the teams the established approaches available in the project team identifying opportunities and challenges to further develop their protocols.

3. Provide available information and new information required to enhance the developing scenarios.

Work package 6: Pilot Sites Implementation

Work Package 6 provides the pilot case study location where working with the relevant professionals’ tools will be co-developed through the application of established approaches to the flood risk and associated physical, social and resource characteristics particular to its locations. The case studies are located in Albania and Bosnia-Herzogovina, as two of the principal beneficiaries of the project.

Work package 7: Platform testing and Validation

Objective of this work package is to test, validate and improve the developed procedure. Strictly connected to WP 2 and to the application of the procedure to the case study, this WP intend to control the procedure in its applicability and correctness, including its effectiveness and to indicate possible improvements through iterative circles. The outputs correctness and usability will be verified and corrections will be sent back to WP2 for a new iterative cycle until they will satisfy predefined standards.

Work package 8 : Dissemination and Training

This Work Package addresses all aspects connected to the knowledge management of the project. The dissemination activities will be undertaken with the objective to transfer the project results to the scientific community, to stakeholders and to a wider community of potential end-users not only in the project cases but the EU as well. Therefore, this task describes the tools that will be utilised to disseminate the project results and maximize the project impacts.

The objectives of this WP are:

_ Ensure achievement of all FLORIS expected impacts by designing and implementing dissemination measures;

_ Ensure training of personnel employed in the field of natural disasters, in Civil Protection Agencies and in other supporting public bodies;

_ Ensure efficient and effective use and transfer of FLORIS knowledge to the scientific community, stakeholders and potential end-users both within the case regions and wider EU countries